Delivering Subscriptions Outside of the Ogranization

Recently I faced an issue with reporting services 2005 when attempting to deliver subscriptions to addresses outside of the organization. Internal addresses received the email based subscription deliveries
without any questions. I must have checked and re-checked the settings using RSConfigTool about million times, looking for anything I might have overlooked. The error message I received was, “The e-mail address of one or more recipients is not valid”. After some research (which lead me to a lot of dead ended forums) I read the phrase “email relay”, that’s when the gears started spinning.

I realized that the issue had nothing to do with the configuration of SQL Server Reporting Services; rather, the SMTP server! In order for the messages to be delivered outside of the organization the Reporting Services Server needed to be authorized so-to-speak. Unfortunately I don’t have access to Exchange 2003 so I cannot provide screen shots, but for 2007 all you need to do is add the server’s IP Address to the SMTP server’s receiver group in the HUB Transport configs.

Then to test your subscription without tweaking the schedule execution time just run the SQL job! To find out the name of the job use the attached sql script. If you have a named instance append $instancename to all three of ReportServer occurrences (i.e. ReportServer$InstanceName) for MSSQL 2005. I believe for MSSQL 2008 you would append _InstanceName (i.e. ReportServer_InstanceName), but I am not certain. You should get the results similar to the screen shot attached.

	sj.[name] AS [Job Name],
	c.[Name] AS [Report Name],

FROM msdb..sysjobs AS sj 
JOIN ReportServer..ReportSchedule AS rs ON sj.[name] = CAST(rs.ScheduleID AS NVARCHAR(128)) 
JOIN ReportServer..Subscriptions AS su ON rs.SubscriptionID = su.SubscriptionID 
JOIN ReportServer..[Catalog] c ON su.Report_OID = c.ItemID

USE [msdb]
EXEC sp_start_job @job_name = 'AF015D8B-D80D-4D2A-9808-CD1D519B3332'

If using a named instance use ReportServer$Instance_Name for 2005
For 2008 I believe you only need to change the $ to _ when using 2008 (i.e. ReportServer_Instance_Name)


Repeating Tablix Column Headers with SSRS 2008

There seems to be an issue with repeating column headers using SQL Server 2008 Reporting Services. Typically you would highlight the row, right-click and select properties then you would be able to set the property for RepeatOnNewPage to True. However this is not the case with SSRS 2008. I tried it and it does not work and I cannot speak for SSRS 2008 R2, but I will give it a whirl and post my findings here to confirm if the behavior is the same.

I tried selecting both options in the Row Headers and Column Headers sections without any luck.

I tried selecting all options and a combination of options then tested the report to see if the headers would repeat and much to my dismay they did not.

As you can see the headers did not repeat. So I cursed a little and decided to hit the web to see if I could under cover the reason why and at the very least find a solution to resolve this.

So I scoured the web in search for answers and came across a blog post by Nick Olson titled: Repeating Tablix Header in SSRS 2008. I followed his instructions, but couldn’t determine where the group pane arrow was located because I was not as familiar with the BIDS layout as I would have liked to be. Nonetheless after some intense yet careful screen staring to the point of nearly going cross-eyed I finally found the little bugger. I was able to make the header repeat and this is how I did it.

Step 1: Click Tiny Black Arrow

The very tiny and almost unnoticeable arrow that sits atop the Group Pane, close to the properties windows on the right hand side of the report designer. You would have thought this would have been more apparent and noticeable.

Step 2: Enable Advanced Mode

There is only one item and that is Advanced Mode

Step 3: Select Static Field

I selected the Static field that was nested above the Details field in the Row Group section of the Group Pane.

Step 4: Set Tablix Member Properties

In this step I had to change two settings, but for whatever reason Nick was able to get by with only making one setting change. I had to change the KeepWithGroup and RepeatOnNewPage in order for the headers to repeat. When I just changed the RepeatOnNewPage the headers did not repeat.

There are three options for KeepWithGroup: (None, Before and After). Of course None did not work nor did before, then I tried After and wahlah! it worked. RepearOnNewPage only has two available attributes and those are: (False and True).

Step 5: Test Report

Shortly after testing all of the KeepWithGroup attributes and finally selecting After I was able to breathe a sigh of relief.

TADA! Repeating Headers

Side Note

When I selected one of the Static fields from within the Column Groups section and made the same Tablix Member Property changes I received the following error. I just wanted to make sure I made this known.